COMPLETING COMMERCIAL INVOICES
For declared shipments being sent outside the European Union, you must include a commercial invoice(s) to comply with worldwide customs regulations. Please ensure the invoice is completed fully. The following items are mandatory for your parcel to reach its destination. The invoice is to be completed, printed, signed and handed to the driver with the consignment. The invoice is to include:
Sender’s name, address and contact details.
Receiver’s name and address and contact details.
Date of invoice (shipping date).
Full description of each item of goods supplied to enable correct Customs Tariff Classification (catalogue and part numbers are not sufficient to describe the goods).
Special note: If your parcel contains multiple items, please list all items on a separate sheet and attach it to the invoice. To avoid delays ensure the inventory is typewritten, detailed and accurate.
VAT number: Enter the sender's VAT number if applicable.
Country of origin (where manufactured) of each type of goods being supplied.
HS Tariff code. Please include this information (if known) also referred to as “commodity code”. In the absence of a Tariff being provided, a full and accurate description of goods MUST be supplied.
Quantity of each item of goods supplied.
Clearly state currency in which the value of goods is expressed.
Total value of all goods covered by the invoice.
Gross weight (including packaging), net weight (excluding packaging) and number of items.
The following statement must appear “I declare all of the information to be true to the best of my knowledge”.
The invoice must be signed and dated. Please note that 4 copies of the Commercial Invoice should be printed, completed, signed and dated prior to our driver picking up the parcel.
CALCULATING VOLUMETRIC WEIGHT
For lightweight larger parcels and package we charge for space they take up rather than the actual weight. When calculating the volumetric weight, you need to inially work out the volume of the package and then divid this by the conversion factor which is 5000, so for example:-
A package 50 cm x 30 cm x 40 cm = 60000 (divided by 5000) = 12.
So if the weight of your package was only 10 kilos, you would be charge the volumetric weight of 12 kilos.
SHIPPING BATTERIES OR DEVICES WITH BATTERIES
The International regulations applicable to sir shipments of lithium-ion batteries have changed. Compliance of the new regulations is mandatory and effective from 1st April 2016.